Does it use recipes or bills of materials?

Yes. Define a recipe or BoM once and every production run consumes the correct inputs automatically.

Can I see the true cost of a finished product?

Yes — the system rolls up material and production cost so you know the real cost of each item.

Does it track raw-material stock?

Yes. Raw materials, consumption and reorder points are tracked so a run never stalls for a missing input.

Home › VortexERP Enterprise › Security & Guarding

Run a guarding company where every contract and shilling reconciles

Security firms are among the largest employers in the region — thousands of staff, hundreds of client sites, uniforms and equipment moving constantly. VortexERP Enterprise with Vortex HR & Payroll runs the contracts, the stores, the assets and the payroll on one system.

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Contract billingUniform & equipment issuePayroll at scalePer-client profitability

A security operations manager reviewing the VortexERP Enterprise guard-deployment and billing dashboard in a control room

The operation

Contracts, stores and equipment under control

Client contracts and recurring billing

Standing client contracts raise their invoices on schedule — no month spent rebuilding the same billing run in a spreadsheet.

Profit per client, per site

Client sites carried as cost centres, so you can see which contracts actually make money once wages and equipment are counted.

Uniform and equipment issue

Issue uniforms, boots, radios and torches against the individual who received them, with returns tracked on exit.

Multi-site stores with scanning

Central and regional stores on one inventory ledger — what left, where it went and what is genuinely still on the shelf.

Procure-to-pay with approvals

Requisition, purchase order, goods receipt and three-way-matched invoice, so buying is controlled at the point it happens.

Asset register

Vehicles, radios, detectors and other capital items tracked with custody, depreciation and disposal.

The people

Payroll for thousands, computed exactly

Guarding is a payroll business. Vortex HR & Payroll sits alongside the ERP and handles the hard part.

Payroll at thousands of staff

PAYE bands and relief, NSSF, SHA and the Housing Levy computed exactly, every month, at volume — and posted straight to the ledger.

Attendance and leave

Attendance and leave feed the payroll run, so what is worked and what is paid tell the same story.

Recruiting and records

High-turnover hiring handled properly, with employee records, documents and history kept in one place.

Multi-branch and regions

Regional offices, their own stores and their own cost centres, consolidated into one set of books.

FAQ

Questions people ask

Do you handle guard rostering and deployment?

The ERP and HR & Payroll cover contracts, billing, stores, assets, attendance and payroll. Rostering practice varies a lot between firms — talk to our team about how your deployment schedules should feed attendance and billing, and we will be straight with you about fit.

Can it cope with several thousand employees on payroll?

Yes. Vortex HR & Payroll is built for large Kenyan payrolls, with statutory computation and payslip generation at volume.

Can we see whether a particular client contract is profitable?

Yes. Carry each client or site as a cost centre and the ledger reports revenue against wages, equipment and overhead for that contract.